JN Compliance & Safety Solutions Ltd ("we", "us", "our") is committed to protecting your personal data and respecting your privacy. This Privacy Notice explains what personal information we collect, how we use it, how we keep it secure, and your rights under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
1. Who we are
JN Compliance & Safety Solutions Ltd
Registered in the United Kingdom, Company No: 17129890
Email: dave@jnoon.co.uk
Data Protection Lead: David Dolan-Davis, Compliance Manager
2. What personal data we collect
We may collect the following types of personal data depending on the services provided:
Clients & Landlords
- Name and contact details
- Property addresses
- Compliance documentation
- Inspection reports
- Payment information
Tenants (where required for compliance services)
- Name and contact details
- Access arrangements
- Safety-related information
Contractors & Suppliers
- Business contact details
- Qualifications and compliance records
Website & Social Media Users
- Contact form submissions
- Email addresses
- Analytics data (IP address, device type, browsing behaviour)
- Social media interactions
We only collect the minimum data necessary to provide our services.
3. How we collect your data
- Direct communication (email, phone, forms)
- Compliance inspections and assessments
- Social media interactions
- Website forms
- Documentation provided by landlords, tenants or contractors
4. How we use your personal data
- Provide compliance and safety services
- Produce reports, certificates and documentation
- Manage bookings and communication
- Maintain legal and regulatory records
- Improve our services and digital platforms
- Respond to enquiries and customer support requests
We do not use your data for automated decision-making or profiling.
5. Lawful basis for processing
- Contract — to deliver compliance services you have requested
- Legal obligation — to meet regulatory and safety requirements
- Legitimate interests — to manage our business operations
- Consent — for marketing communications (you may withdraw at any time)
6. Data sharing
- Accredited assessors
- Certification bodies
- Subcontractors working under confidentiality agreements
- Legal authorities where required
- IT and cloud service providers
We never sell personal data.
7. Data storage & security
- Encrypted digital storage
- Password-protected systems
- Secure cloud platforms
- Identity & access control policies
- Staff training in security and confidentiality
Only authorised personnel can access your data.
8. Data retention
We keep personal data only for as long as necessary to deliver our services, meet legal and regulatory requirements, and maintain accurate business records. Retention periods are reviewed annually.
9. Your rights under UK GDPR
- Access your personal data
- Correct inaccurate information
- Request deletion of your data (where legally permitted)
- Restrict processing
- Object to certain uses
- Data portability
- Withdraw consent (for marketing)
To exercise your rights, contact: dave@jnoon.co.uk
10. Cookies & website tracking
We may use cookies and analytics tools to improve website performance, understand user behaviour, and deliver relevant content. You can manage cookie preferences through our consent banner.
11. Children's data
We do not intentionally collect data relating to children. If this changes, parental consent will be required for anyone under 13.
12. Data breaches
- Investigate immediately
- Notify affected individuals where required
- Report to the ICO if legally necessary
- Record the incident and corrective actions
13. How to make a complaint
Information Commissioner's Office (ICO): www.ico.org.uk/concerns
14. Updates to this Privacy Notice
We may update this notice from time to time. The latest version will always be available on our website or upon request.
Last updated: May 2026